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Entitlement to attend and registration
Shareholders registered in the shareholders’ register of the Company maintained by Euroclear Finland Ltd. on the AGM record date of Thursday, 16 March 2023 shall be entitled to attend the AGM. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders’ register of the Company.
Registration for the AGM will begin on 8 February 2023. A shareholder registered in the shareholders’ register of the Company and wishing to attend the AGM shall make a notice of participation by 4.00 pm EET on 20 March 2023 at the latest, by which time the notice of participation must be received. Shareholders may make a notice of participation for the AGM:
- Via Neste Corporation's website www.neste.com, by following the instructions detailed therein, or
- By phone, on +358 (0)20 770 6862 (Monday-Friday, 9.00 am - 4.00 pm EET), or
- By letter, addressed to Neste Corporation, Annual General Meeting, POB 95, FI-00095 NESTE.
When registering, shareholders shall provide the required information, e.g. their name, date of birth/business identity code, address, telephone number and email address as well as the name of a possible assistant or proxy representative and personal identification number of a proxy representative. All personal data provided to Neste Corporation will only be used for the purposes of the AGM and in connection with processing the necessary registrations relating to the AGM. Shareholders, their representatives, or proxy representatives present at the AGM should, where required, be able to prove their identity and/or authorization to represent a shareholder.
Shareholders with a Finnish book-entry account can vote in advance during the period 8 February 2023 - 4.00 pm EET on 20 March 2023
a) Via the Company’s website
b) By regular mail or e-mail by delivering an advance voting form available on the Company’s website or corresponding information to Euroclear Finland Ltd by regular mail to Euroclear Finland Ltd, Yhtiökokous / Neste Corporation, P.O. Box 1110, FI-00101 Helsinki, Finland, or by e-mail to email@example.com. Advance votes must be received by the end of advance voting period. Delivery of the votes in this manner before the deadline for delivering the notice of participation and the advance voting period is deemed as a registration for the AGM, provided that abovementioned information that is required for registration of participation appear therefrom.
It is not possible for a shareholder who has voted in advance to use the right to ask questions or the right to demand a vote in accordance with the Finnish Companies Act, unless the shareholder itself, or the shareholder’s proxy representative, participates in the AGM at the AGM venue.
As regards the nominee registered shareholders, the advance voting is done through the account manager. The account manager can vote in advance on behalf of the nominee registered shareholders it represents in accordance with the voting instructions given by them during the registration period set for nominee registered shares.
The decision proposal that is the subject of advance vote is considered to have been presented unchanged at the AGM. The conditions of electronic advance voting and other thereto related instructions are available through the Company's website at www.neste.com/agm.