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Onboarding process

As part of our onboarding process for new suppliers, service providers and other stakeholders, Neste also processes personal data necessary to prevent or detect money laundering and terrorist financing, as well as personal data needed to comply with trade sanctions, always in accordance with local law. This processing includes personal data regarding companies’ beneficial owners and board members: name, gender, nationality, residence and date of birth and whether the person is listed on a sanctions list or is a Politically Exposed Person (PEP). The processing of such data is based on Neste’s legitimate interest to know its’ partners and to ensure that Neste will not be part of money laundering activities or other criminal or unethical activities.The data is gathered from the companies’ representatives and from public sources using an automated analytical tool. The data given by the company is compared with information gathered from external sources. These external sources are publicly available databases such as national company registers.  

Neste does not store your personal data longer than it is legally permitted and necessary for the purposes for which data is processed. The storage period depends on the nature of the information and on the purposes of processing. The maximum period may therefore vary per use.

Most of the personal data relating to Neste’s counterparty screening process will be stored for the time of your relationship with Neste. Thereafter, some of the personal data may be stored by Neste only as long as such processing is required by law or is reasonably necessary for legal obligations or legitimate interests such as claims handling, bookkeeping, internal reporting and reconciliation purposes. We do not disclose the information to any third parties.